1.1 These Terms of Use (“Terms”) constitute a legally binding agreement made between you, whether personally or on behalf of an entity (“You/Your”) and Varuna Sentinels B.V. (“Company”, “We”, “Us”, or “Our”), concerning Your access to and use of the Varuna Sentinels Marine Procurement System platform (the “Platform”) and any associated products, services, software, and applications (collectively, the “Services”). By accessing and using the Platform, You confirm that You have read, understood, and agreed to be bound by all these Terms. If You do not agree to all these Terms, or if You do not have the authority to access the Platform, You are prohibited from using the Platform and must discontinue its use immediately.
1.2 We may amend these Terms from time to time, and your continued use of the Platform constitutes acceptance of any such amendments. If you disagree with the changes, you should cease using the Platform.
2.1 Access to the Platform is provided free of charge to registered users, though some features may be subject to fees as described within the Platform.
2.2 You are responsible for all necessary arrangements to access the Platform.
3.1 To use certain services, you must create an account (“Account”). You must be at least 21 years of age.
3.2 The information you provide must be accurate and kept up-to-date. We may request updates if necessary.
3.3 You must choose a strong password to protect your Account. You are responsible for safeguarding your login details.
3.4 You may not use another user’s account without permission.
4.1 You can close your Account at any time, though some data will be retained in accordance with our Privacy Policy.
5.1 We grant you a limited, non-exclusive, non-transferable license to access and use the Platform and its Services for business purposes only.
5.2 All intellectual property related to the Platform (including code, design, and content) is owned by us or licensed to us, and is protected under applicable intellectual property laws.
6.1 You retain ownership of content you upload, but grant us a license to use, modify, and distribute it for the purpose of providing the Services.
6.2 You are responsible for the accuracy of any content you upload. We are not liable for any discrepancies between uploaded data and associated documents.
7.1 You agree to comply with applicable laws and not use the Platform for illegal or harmful purposes.
7.2 Certain types of content, such as offensive, discriminatory, or harmful material, are prohibited.
8.1 We may suspend or terminate your account and access to the Platform if you breach these Terms.
9.1 We make no guarantees regarding the performance or availability of the Platform and are not liable for any issues arising from its use.
9.2 We are not responsible for the accuracy or completeness of the content uploaded by users.
10.1 To the fullest extent permissible by law, we exclude all liability for damages resulting from the use of the Platform, unless caused by fraud or personal injury due to negligence.
11.1 We comply with GDPR and protect user data in accordance with our Privacy Policy. Data is stored securely with AWS and encrypted both at rest and in transit.
11.2 You agree to provide accurate data during registration and understand how your data is used and processed.
12.1 We may send you important notices regarding the Platform and your Account. You can opt-out of marketing emails.
13.1 We are committed to sustainability and support environmental initiatives, including compliance with the International Marine Environmental Footprint (IMEF) standards.
14.1 We are not liable for delays or failure to perform due to events beyond our reasonable control, such as natural disasters, pandemics, or government actions.
15.1 We reserve the right to modify these Terms at any time. The updated Terms will be effective upon your first use of the Platform following the changes.
At Varuna Sentinels B.V., we understand that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of all visitors and users of the Varuna Sentinels Marine Procurement System (VSMPS) platform and want you to feel confident that any personal information we collect will continue to be handled in accordance with our obligations and your rights under the law.
By using the Platform, you accept and consent to the practices described in this Privacy Policy. If you do not agree with this Privacy Policy, you must stop using the Platform immediately.
Please read this Privacy Policy carefully to understand how your personal data will be used.
We are Varuna Sentinels B.V., a company registered in the Netherlands, and our registered office at H.J.E. Wenckebachweg 58, 1114 AD, Amsterdam-Duivendrecht, The Netherlands.
We collect and use personal data in a manner that is consistent with our obligations under data protection laws. Personal data means any information that relates to an identified or identifiable person. This includes information you provide directly to us through the Platform.
The types of personal data we may collect include, but are not limited to:
We use the personal data we collect for the following purposes:
This Privacy Policy applies only to personal data collected via the Platform. If you navigate away from the Platform or interact with third-party websites or services, we are not responsible for how your data is handled. We recommend reviewing the privacy policies of any third-party websites you visit.
We take the security of your personal data seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, and destruction. These include encryption, secure servers, and regular security audits.
We will store your personal data only for as long as necessary to fulfill the purposes for which it was collected, in accordance with legal obligations and our legitimate business interests.
Your personal data may be stored and processed outside the European Economic Area (EEA). If we transfer your data outside the EEA, we ensure appropriate safeguards.
You have the right to control how your data is used by managing your privacy settings within your account, unsubscribing from marketing emails, and requesting to limit the processing of your data for certain purposes.
We use cookies to enhance the user experience on our Platform. Cookies are small files stored on your device that help us improve the functionality of the Platform and gather information about your usage patterns.
You can manage cookie preferences through your browser settings. For more information, see our Cookie Policy.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and the updated Privacy Policy will be effective immediately upon posting. Please check this page regularly for any updates.
If you have any questions or concerns regarding this Privacy Policy, or if you wish to exercise your rights as a data subject, please contact us:
Email: mps@varuna-sentinels.com
Postal Address: H.J.E. Wenckebachweg 58, 1114 AD, Amsterdam-Duivendrecht, The Netherlands
Cookies and similar technologies are small text files or pieces of code that contain unique identification information. When you visit our Platform or use our services, your browser or mobile device may be asked for permission to save these files. These files allow us to store data about your visit, such as your preferences, browsing behavior, and other relevant usage details.
The information collected via cookies and similar technologies may include:
Cookies play a critical role in ensuring that your experience on the Varuna Sentinels Marine Procurement System (VSMPS) platform is seamless and personalized. They allow us to:
By allowing cookies, we can continually optimize your experience and improve our Platform's functionality.
We use the following categories of cookies:
You have the right to opt out of non-essential cookies by adjusting your browser settings. Most modern browsers allow you to control cookies through the settings menu, which will guide blocking or deleting cookies. However, please note that if you block cookies, certain features of the Platform may not function properly, and your overall user experience may be affected.
Please note that disabling certain types of cookies may prevent you from accessing key features of our Platform, such as the shopping cart or personalized content.
We may update this Cookie Policy from time to time. Any changes will be posted on this page, and the updated policy will take effect as soon as it is posted. We encourage you to review this policy regularly to stay informed about how we are using cookies.
If you have any questions or concerns about this Cookie Policy, please contact us using the details below.
Email: mps@varuna-sentinels.com
Postal Address: H.J.E. Wenckebachweg 58, 1114 AD, Amsterdam-Duivendrecht, The Netherlands
What is VSMPS?
- VSMPS (Varuna Sentinels Marine Procurement System) is an online platform designed to connect maritime buyers with suppliers, simplifying the procurement process, improving efficiency, and offering real-time tracking and AI-powered recommendations.
How does VSMPS help buyers?
- VSMPS helps buyers find suitable suppliers, manage orders, track deliveries, and streamline RFQ processes. It also provides sustainability insights and compliance tracking, making it easier to make data-driven procurement decisions.
How does VSMPS help suppliers?
- For suppliers, VSMPS simplifies RFQ management, order processing, and payment tracking. The platform connects suppliers to a global network of buyers and provides tools for quoting, invoicing, and performance tracking.
Is VSMPS secure?
- Yes, VSMPS uses SSL encryption to secure data and is hosted on Amazon Web Services (AWS). We are ISO 27001 certified, ensuring that your data is protected and handled with the highest level of security.
How do I register on VSMPS?
- You can register on VSMPS by visiting the registration page, completing your profile, and starting to manage your RFQs, orders, and communications with buyers or suppliers.
What are the costs for using VSMPS?
- Suppliers can register for free. Premium features such as advanced analytics, full system integrations, and advertising options are available at an additional cost.
What features does VSMPS offer?
- VSMPS offers a comprehensive suite of features including RFQ management, AI-powered supplier recommendations, cloud-based invoicing, sustainability tracking, and seamless ERP integration.
What is the VSMPS platform?
- VSMPS is an advanced digital platform designed to connect shipowners and buyers with trusted suppliers. It aims to streamline the procurement process for over 1,000 vessels managed by top shipowners globally.
How can VSMPS help me find the best suppliers?
- VSMPS offers a global marketplace where you can discover suppliers, compare prices, and place orders directly. The platform’s recommendation engine ensures you connect with the most suitable suppliers based on your specific RFQs and purchasing needs.
How does VSMPS simplify my procurement process?
- VSMPS automates much of the procurement workflow, from creating RFQs to tracking orders, helping you reduce manual work and paperwork. You can manage RFQs, receive quotations, and communicate directly with suppliers all in one place.
What benefits do I get from using VSMPS?
- By using VSMPS, you gain access to a global supplier network, improved procurement efficiency, and real-time insights into your procurement activities. VSMPS also simplifies compliance with regulations and sustainability goals through features like Life Cycle Assessment (LCA) and sustainability reports.
How does VSMPS help me manage my orders and suppliers?
- VSMPS provides a centralized dashboard where you can track pending RFQs, purchase orders, and deliveries. It offers automated reminders and notifications to help you stay on top of key tasks and deadlines.
Is my data safe on VSMPS?
- Yes, VSMPS follows strict security protocols to protect your data. Hosted on Amazon Web Services (AWS), and we adhere to the ISO 27001 standard for information security management.
How is VSMPS different from other procurement platforms?
- VSMPS integrates advanced AI and machine learning to provide more accurate AI supplier recommendations. It also offers seamless ERP integration, automated workflows, and sustainability insights, making it a comprehensive solution for maritime procurement.
How does VSMPS affect the way I pay suppliers?
- VSMPS does not manage payments. Buyers continue to pay suppliers directly for each order. VSMPS simply facilitates communication and order management.
What is VSMPS?
- VSMPS is a digital procurement platform that connects suppliers with global buyers in the maritime industry. It simplifies order management, enhances visibility, and provides real-time insights for suppliers.
How do I benefit from joining VSMPS?
- By joining VSMPS, you gain access to a global network of buyers. You’ll be able to receive RFQs, submit quotations, and negotiate orders efficiently. VSMPS helps you grow your business by directly connecting you with reputable buyers in a competitive market.
Is there any cost to join VSMPS?
- Joining VSMPS is free for suppliers during the initial phase. You can choose an account plan that suits your needs, with additional premium features available for enhanced visibility, integration, and promotional opportunities.
How does VSMPS help me manage RFQs and Orders?
- Once you register on VSMPS, you will receive RFQs and Orders directly through the platform. You can quote prices directly in the RFQ form or upload them using your ERP system. You can also manage orders and communicate with buyers in real time.
Will I receive RFQs and Orders after I register?
- Yes, suppliers who register on VSMPS will start receiving RFQs and Orders from buyers based on their preferences and the suitability of your products and services.
Is it easy to quote prices on VSMPS?
- Yes, quoting is easy. You can either use the template provided on the RFQ page or upload your quotes directly via ERP integration. You can also save templates for faster quoting.
How secure is my data on VSMPS?
- Your data is secured on VSMPS with SSL encryption and hosted on AWS, ensuring compliance with the ISO 27001 standard for information security. Your information is handled with the highest priority for security and privacy.
How does VSMPS help me organize my work?
- VSMPS helps you organize your RFQs, orders, and invoices all in one place. The platform provides reminders and updates on deadlines, order statuses, and any actions that need your attention, keeping you on track.
How is VSMPS different from other procurement platforms?
- VSMPS is unique due to its AI-powered recommendation engine, cloud-based invoicing system, and integration with ERP systems. It also offers sustainability features like LCA and carbon footprint analysis, setting it apart from other platforms.
How does VSMPS help with sustainability?
- VSMPS integrates tools for tracking sustainability metrics, including Life Cycle Assessment (LCA) and product carbon footprint. These features help suppliers and buyers meet regulatory requirements and showcase their commitment to environmental responsibility.
Does VSMPS handle payments?
- No, VSMPS does not act as a payment intermediary. Payments are handled directly between the buyer and supplier. VSMPS focuses on facilitating procurement processes.